Reapproval of Educators & Learning Organisations

Below you will find a collection of information and resources to support your reapproval as an Educator or Learning Organisation.

New Educators & Learning Organisations
approved for 2 years

Congratulations on achieving this milestone in your education journey! Our ongoing quality monitoring process mean we will get in touch after 18 months to see how you are getting on. Learner feedback will be a key part of this process so please remember to collect this throughout the placements ready to support your reapproval.

To find out more about this process, visit NHSE or click here to watch a short video.

Links you will need – GP Educators

Educator Feedback Form

  • Generate your unique feedback link here, please input your professional registration number, e.g GMC when prompted
  • Required at least annually from the learners. Ideally 2/3rds way into their placement

GP Educator Self-Declaration form:

Please complete your form via the link sent to you from reapproval@cpthportal.co.uk

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NHSE EoE Guidance PDF

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Links you will need – Learning Organisations

Learning organisation Feedback Form

  • Generate your unique feedback link here, please select the practice name when prompted
  • Required at least annually from the learners. Ideally 2/3rds way into their placement

Learning Organisation Self-Declaration form:

Please complete your form via the link sent to you from reapproval@cpthportal.co.uk

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NHSE EoE Guidance PDF

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Existing Educators & Learning Organisations
approved for 4 years

Learner feedback is a key part of the ongoing quality monitoring process so please remember to collect this throughout the placements and send over to us via cpth.qualityteam@nhs.net  as this will support your reaccreditation.

Please contact us via cpth.qualityteam@nhs.net  to keep us up to date with any changes in your contact details, which will be shared with NHSE EoE so you continue to receive their communications.

As a Learning Organisation

We will be in contact approximately 6 months ahead of your reapproval date to start your re-accreditation, you will need to provide the below information to support the process:

  • The name of the current placement manager
  • The named educational lead for each of the professional groups (this could be the same person for all)

You will also need to ensure you have GDPR and Bullying and Harassment Policies in place and where nursing learners are present within the organization a nursing audit will need to be completed.

Where a Primary Care Network has been recognized and there are sites where there were originally no tiered educators it is required that someone within those sites be recognized within 2 years of the initial recognition as at least a tier 2b educator (clinical supervisor). The responsible supervisor in that organisation will need to complete the “Feedback” module available here and the “Effective Debriefing” module available here.

As an Educator

You will receive emails from NHSE EoE and VTS admins regarding educator days, workshops and symposiums to support your CPD and ongoing accreditation. We will be in contact approximately 6 months ahead of your reapproval date to start your re-accreditation, to support your self-declaration you will need to have completed the below requirements:

  • Equality and diversity training (within 3 years)
  • Cultural competence and bystander training (within 3 years)

All requirements for initial reaccreditation  + the following:

  • Benchmarked COTs and audio-COTs
  • Equality and diversity and cultural competence and bystander training within the previous 3 years.
  • Attend the equivalent of at least one GP school educator day online or in person. Evidence of viewing pre-recorded material is acceptable.
  • Attend the equivalent of at least one Autumn Seminar or Spring Symposium online or in person. Evidence of viewing pre-recorded material is acceptable.
  • Feedback on the quality of your debrief from at least one learner whom you’ve supervised during OOH clinical work. This would usually be a GP Trainee but could be another health professional or F2 doctor.
  • It’s recognised that some educators will only be able to attend part of an online learning event, or watch part of a learning event later if an event is recorded. For online learning topics broadly 1 hour in length, we would suggest that 3 such topics make up a half-day and 6 such topics make up a full day of the equivalent of a GP Educator day or Spring/Autumn Symposium

All requirements for initial reaccreditation  + the following:

  • Attend one local ARCP panel as an observer
  • Attend 50% of local trainer workshops online or in person. Evidence of viewing pre-recorded material is acceptable.
  • Benchmarking a COT and CBD. Tier 4 and 5 educators may count sessions they run as well as sessions they attend.
  • Attend the equivalent of at least one GP School Educator Day and one Autumn Seminar or Spring Symposium online or in person. Evidence of viewing pre-recorded material is acceptable.
  • Equality and Diversity Training and cultural competence and bystander training within previous 3 years.
  • Peer review of teaching or feedback from teaching. This would usually be a GP Trainee but could be another health professional or F2 doctor.
  • Attend an Exam Masterclass.
  • It’s recognised that some educators will only be able to attend part of an online learning event, or watch part of a learning event later if an event is recorded. For online learning topics broadly 1 hour in length, we would suggest that 3 such topics make up a half-day and 6 such topics make up a full day of the equivalent of a GP Educator day or Spring/Autumn Symposium

All requirements for initial reaccreditation  + the following:

  • Participate as a panel member in a local ARCP panel
  • Attend 50% of local trainer workshops online or in person. Evidence of viewing pre-recorded material is acceptable.
  • Benchmarking a COT and CBD. Tier 4 and 5 educators may count sessions they run as well as sessions they attend.
  • Attend the equivalent of at least two GP School Educator Days and one Autumn Seminar or Spring Symposium online or in person. Evidence of viewing pre-recorded material is acceptable.
  • Equality and Diversity Training and cultural competence and bystander training within previous 3 years.
  • Peer review of teaching or feedback on teaching. This would usually be a GP Trainee but could be another health professional or F2 doctor.
  • Attend an Exam Masterclass.
  • Reflection on ESR feedback (when available). We recognise that not all Tier 3 educators will have completed an ESR if they supervise other types of learners, for example, Foundation Doctors. This only needs completing for Tier 3 educators who have completed an ESR.
  • It’s recognised that some educators will only be able to attend part of an online learning event, or watch part of a learning event later if an event is recorded. For online learning topics broadly 1 hour in length, we would suggest that 3 such topics make up a half-day and 6 such topics make up a full day of the equivalent of a GP Educator day or Spring/Autumn Symposium